Never miss an expiring compliance document again
Track licences, certifications and insurance for your whole team, book only staff who are compliant, and invoice the work — all in one app built for Australian businesses.
- 14-day free trial
- No credit card needed
- Cancel any time
- Australian-based support
Compliance tracking for employees, contractors and licences — built for Australian teams in
- Construction
- Trades & contractors
- Cleaning
- Security
- Transport
- Labour hire
- Property & facilities
- Multi-site businesses
Why ComplianceVault
It only takes one missed date
Spreadsheets and calendar reminders rely on someone remembering. ComplianceVault doesn’t.
Before
Tracking it by hand
A spreadsheet of expiry dates
Kept by one person, out of date the day it’s saved.
Someone checks it — sometimes
Dates get looked at when there’s time, not when they matter.
A renewal slips through
A White Card or insurance policy quietly lapses.
They’re booked on site anyway
Nobody notices until an audit, an incident or a client asks.
With ComplianceVault
Tracking it automatically
Upload the document once
Every licence, certificate and policy, with its expiry date.
Reminders go out automatically
The right people are emailed before anything lapses.
Bookings check compliance
Staff with expired documents can’t be booked on a job.
Proof is always ready
Live dashboard, reports and a full audit trail on demand.
Track any document type your business needs
How it works
Set it up once. We do the watching.
Set up your organisation in minutes — and we’ll help you do it, free, on any plan.
- 1
Add people & document types
Invite your team, add employees and contractors, and choose the documents you need to track — from White Cards to insurance policies.
- 2
Set your compliance rules
Decide which documents apply to which roles, and how far ahead of expiry ComplianceVault should start warning you.
- 3
Let it do the watching
A daily check flags upcoming and expired documents and emails the right people — before anything lapses.
Features
Everything your team runs on — nothing it doesn’t
Compliance, people, rosters and security, built around how Australian businesses actually work.
Live compliance dashboard
Every person’s status — valid, expiring or expired — worked out automatically and shown at a glance.
Automated reminders
A daily check flags documents that are about to expire or already have, and emails the right people.
Company documents
Keep your own insurance, policies and business licences on the same expiry watch as your team’s.
Roster & shift scheduling
Plan who’s working where and when, by location — each team member sees only their own shifts.
Audit trail & reports
A read-only log of every change — who did what, and when — plus expiry and compliance reports exportable to CSV.
Roles & permissions
Owner, Administrator, Manager and Viewer roles, so everyone sees exactly what they should — and no more.
Encrypted at rest (AES-256)
Every document and record is encrypted at rest and served only over TLS — never from a public link.
Password vault
Store shared team logins securely, with weak and reused passwords flagged — visible only to Owners and Administrators.
Dark web alerts
Saved emails and usernames are checked against known data breaches, with an alert the moment one turns up.
New · Work & Accounting
From booking to paid — without leaving ComplianceVault
Run jobs, bookings and clients alongside your compliance records, then invoice and track the money in the same place. No second app, no copying details across.
- 1
Book
Drag the job onto the bookings board
- 2
Assign
Only staff with current licences can be booked
- 3
Do the work
Your team sees just their own jobs
- 4
Invoice
Turn the job into a tax invoice in one click
- 5
Get paid
Pay online link, bank details, payments recorded
Work
Jobs, bookings & clients
Schedule the work and keep every client and site in one place — with your team's licences checked before anyone is booked.
Jobs
Every job with its client, site, line items, status pipeline and a clear activity timeline.
Bookings board
Drag-and-drop scheduling by day and team member, with a compliance check on every booking.
Clients & job sites
Multiple sites per client, full job history and what each client still owes.
My Jobs for staff
Each team member sees only the jobs booked to them — nothing else.
Accounting
Invoices, estimates & customers
Simple double-entry accounting built in — professional invoices and quotes, payments, expenses and the reports your accountant asks for.
Invoices
GST-ready tax invoices as crisp PDFs. Email, print, edit, duplicate or void from the ⋮ menu.
Estimates & quotes
Send a quote, mark it accepted, and convert it to an invoice without retyping.
Customers & products
Saved customers, price list items and recurring invoices for repeat work.
Payments, expenses & reports
Record payments and expenses, then see P&L, balance sheet, GST summary and cash flow.
Product tour
See it in action
Click around the sample data below — compliance, jobs and bookings, invoicing and accounting — exactly like your team would.
Compliance Overview
Overall
Compliant
Valid
14
Needs Action
3
J. Alvarez
White Card · expires 18 Nov 2026
S. Nguyen
First Aid Certificate · expires 02 Oct 2026
M. Okafor
Working with Children Check · expires 27 Sep 2026
R. Singh
Public Liability Insurance · expires 14 Aug 2026
Walkthrough
A one-minute tour
From your dashboard to your password vault — see how ComplianceVault fits together.
Pricing
Simple pricing. Every feature in every plan.
Compliance, rosters, jobs, bookings, invoicing and the password vault are all included. Pick the size that fits your team.
Business Starter
Small teams getting off spreadsheets.
$49 / month AUD
Limited-time price
- Up to 25 people tracked
- 4 GB document storage
- 1 admin user
Business Growth
Growing businesses with multiple sites or crews.
$99 / month AUD
Limited-time price
- Up to 100 people tracked
- 12 GB document storage
- 5 admin users
Business Scale
Larger operations with dedicated admin staff.
$199 / month AUD
Limited-time price
- Up to 300 people tracked
- 50 GB document storage
- 10 admin users
14-day free trial · no credit card needed · cancel any time · Compare plans in detail →
Our commitments
What you can count on from us
Not just the software — the people behind it.
We build what you need
New features are shaped by what our customers actually ask for, not a fixed roadmap.
Free setup help
We'll help you get your organisation, document types and team set up — no extra cost, on any plan.
Australian-based support
Real support from a team that understands AU compliance requirements and works in your timezone.
Cancel any time
No lock-in contracts. Change or cancel your plan whenever you need to, directly from Billing.
Your data is always yours
Export everything — people, documents and compliance history — any time, in CSV.
Get started today
Stop tracking expiry dates in spreadsheets
Set up your organisation in minutes and let ComplianceVault watch every expiry date, booking and invoice for you.
From $49/month AUD · 14-day free trial · no credit card needed