Compliance & licence tracking for builders and subcontractors
Licences, White Cards, public liability insurance, trade certifications, vehicle compliance — track every expiry date for every employee and subcontractor, with automatic reminders before anything lapses.
The problems builders actually deal with
Subcontractors with lapsed insurance
A subcontractor’s public liability insurance expires mid-project and nobody notices until it’s a problem. ComplianceVault tracks the expiry date the moment you upload it, and reminds you before it lapses — not after.
Licences and White Cards scattered across email and paper
Trade licences, White Cards, and other certifications end up buried in inboxes or filing cabinets. Every document lives in one searchable place, tied to the person or subcontractor it belongs to.
Fleet and company-level compliance
Vehicle registration, CTP and fleet insurance don’t belong to any one person — they’re easy to lose track of. Company Documents keeps these separate from individual records, with the same expiry tracking and reminders.
No record of who’s actually allowed on site
When a compliance document lapses, you need to know before the next site visit, not during a safety audit. Every document shows a clear status — valid, expiring soon, or expired — for anyone on your team to check.
What you get
- Separate tracking for employees and subcontractors, so you always know who’s directly employed and who’s engaged as a contractor
- Automatic reminder emails before a licence, insurance policy, or certification expires — configurable per organisation
- Company-level documents for vehicles, fleet insurance, and other records that aren’t tied to one person
- Role-based access so office staff, site managers, and admins each see only what they need
- A permanent audit log of every document added, updated, or removed
- Export reports as CSV or PDF for a client, insurer, or safety audit
Stop tracking expiry dates in spreadsheets
Set up your organisation in minutes and let ComplianceVault watch every expiry date for you.